Make is the leading visual platform for anyone to design, build, and automate anything—from tasks and workflows to apps and systems—without the need for coding skills. We are headquartered in the flourishing tech hub of Prague, Czech Republic, and our teams are spread across the USA, UK, Germany, France, Canada, India and Chile, among other locations.
We're currently looking for an Executive Assistant to the CEO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This position requires the ability to anticipate needs and offer solutions to any problems with a smile on your face. You have to think two steps ahead and always have a back-up plan. Given the dynamic nature of the executive landscape, we rely on the Executive Assistant to be flexible and consistent while maintaining the confidentiality of high-quality systems and operations. They are often the executive's "right-hand person" who enables them to advance company initiatives and goals.
What You'll Do:
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- Plan and orchestrate work to ensure that CEO' priorities are met, organizational goals are achieved, and best practices are upheld
- Providing administrative and organizational support to the CEO (mails, invoices, etc.)
- Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs
- Serve as a liaison between the CEO, company and the public. This includes managing the CEO's calendar, including making appointments and prioritizing the most sensitive matters, answering a variety of questions with tact and diplomacy, taking messages, and directing appropriately for resolution
- Provide coordination, monitoring, and communication of projects and programs managed by the CEO Office and work closely with our Office Managers
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials
- Determine priority of matters of attention for the CEO; redirect matters to stakeholders, or handle matters personally, as appropriate
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Routinely perform a wide variety of support duties
What We Expect From You:
- Proven experience as an Executive Assistant or other relevant administrative support experience, preferably in SaaS company
- Excellent calendar management skills, including the coordination of sophisticated meetings and multiple concurrent projects
- Excellent customer service and interpersonal skills
- Must be able to meet deadlines in a fast-paced environment
- A proactive approach to problem-solving with strong decision-making skills
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Energetic and eager to tackle new projects and ideas
- Comfortable interacting with high-level executives
- Resourceful, can-do attitude
- Professional level verbal and written communications skills in English, Czech and German
- In-depth understanding of entire G suite, Slack, Zoom (or ability to learn those quickly)
- Driving license and willingness to travel
- Understanding of Spendesk, Airtable, Confluence is very welcome
What we offer:
- RSUs grant in a rapidly growing company raising its value every day
- Multinational team with 40+ nationalities creating the future of automation
- Learning & Development plan
- 28 days of vacation, 24th&31st Dec company holiday
- family leave program, offering 24 weeks of paid leave for main carers and
12 weeks for supporting carers - 2 weeks paid carer´s leave
- RSUs grant for a newborn child
- Gym pass
- Meal vouchers
- A subscription to Headspace - a leading mindfulness and meditation platform
- Meal and transportation tickes, medical insurance
- family leave program, offering 24 weeks of paid leave for main carers and
12 weeks for supporting carers - Pension
If you see a match, let us know and apply now!
#careeratmake
Make is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment and equal opportunity in all aspects of employment. We will not tolerate any unlawful discrimination or harassment of any kind. We make all employment decisions without regard to race/ethnicity, color, sex, pregnancy, age, sexual orientation, gender identity or expression, transgender status, national origin, citizenship status, religion, physical or mental disability, veteran status, or any other factor protected by applicable anti-discrimination laws. As a US federal contractor, we are committed to the principles of affirmative action in accordance with applicable laws and regulations. Different makes us better.
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